Calendar and contacts

Calendars and address books live in Stalwart and speak JMAP, CalDAV and CardDAV: what is in Kontext is also on the iPhone, on Android (DAVx⁵) and in Thunderbird.

Calendar

• Day, week, work week, month and list; move appointments by dragging, change or delete recurring ones: "This event only", "This and all following" or "All events in the series". From a given appointment on, the existing series ends before it, and from there a new one starts with the changes – as with Google and Outlook. More
• Work week and working hours: The work week shows Monday to Friday without the weekend; the chosen view is in the address and stays when paging and reloading. Under Settings → Appearance → Working hours in the calendar you set when the working day begins and ends (at first 7 am to 6 pm, as for the suggestions of "Who has time?"): day and week open at the start of work, the hours before and after are shaded. The setting applies to that one device. A phone has no work week; it shows one day with the strip of the week above it.

• Searching appointments: the "Search events" field at the top (on the phone behind the magnifier) finds appointments by title, location, description and participants ("Hoffmann"), past and coming ones, in the calendars shown; the coming ones are on top. A series shows once. A hit opens the appointment on its day. More
• Invitations in the mail: when an invitation comes by mail – from Outlook, Google, Apple or from colleagues –, above the text it shows what, when and where, whether the appointment is already in the calendar and what you replied, plus Accept, Maybe, Decline and Add to calendar. The reply goes to the organiser, the appointment lands in the calendar; if the organiser cancels, "Remove from calendar" takes it out. More

• Invitations with acceptance and decline; the bell shows what is still waiting for a reply, and the day's appointments.
• Reminder per appointment: from "At the start" to "1 week before", all-day appointments in the morning of the day or on days before; as a notification on the devices or as an email. Both come even when Kontext is closed: Stalwart sends the mail, the Kontext server delivers the notification as a push (where notifications are on). New appointments remind 15 minutes before by notification, as before. More

- Name and colour: in Manage calendars, the pencil next to one of your own calendars opens its name and its colour (seven to choose from). More - Reminder per calendar: in Manage calendars, the bell next to a calendar opens the reminder that new appointments in it get, separately for appointments with a time and all-day ones. For example "Building sites": one day before by email. The new appointment takes it over into the form, where you can still change it. The setting is your own and is stored in Stalwart on the calendar (defaultAlertsWithTime, defaultAlertsWithoutTime); in a shared calendar, as long as you set none of your own, the one of the person it belongs to applies. Without a setting it stays at 15 minutes before, and none for all-day ones.

• Duplicating an appointment: on the appointment, "Duplicate" opens the editor with a copy: same title, location, video meeting, attendees, notes, reminder, "Show as", calendar, documents and duration – for the second appointment on the building site, say. The date is at first the original's; changing the start moves the end along. What is saved is a new appointment, so the attendees get an invitation as with any new one. Of a series, Kontext copies only the one appointment, without the repetition (it can be chosen again in the editor); the copy has nothing more to do with the series. Duplicating also works for appointments you may only read (such as an invitation); the copy then lands in your own calendar.

• Task for the appointment: in the appointment, "Task for the appointment" creates a task linked to it – from the task, one click takes you back to the appointment (Tasks).

• Moving the start: whoever changes the start date or time moves the end along; the duration stays, as with Google and Apple.

• Invitations in the Kontext look: Kontext sends them itself, in the organiser's name, with the time including the time zone, location, video meeting, attendees and the buttons Yes / No / Maybe. One click is enough, for customers without an account too; Gmail, Outlook and Apple also show their own buttons. Changes and cancellations go out the same way. More
• Inviting as info@: an appointment in the calendar of a shared mailbox (info@, rechnung@) invites as the mailbox: info@ is the organiser, the invitation goes out from info@ and is in its "Sent", and the answers come back to info@ – to everyone who looks after the mailbox, not to the colleague who entered it. More
• Inviting colleagues: in the "Attendees" field, Kontext suggests colleagues from the company while you type (then contacts and contact groups); you don't need to know the address.
• Who's free? When you invite colleagues, Kontext shows who is busy at that time and suggests the next times when everyone is free – like Outlook's Scheduling Assistant. Within the company, everyone sees when colleagues are busy (without titles); this can be switched off per calendar. More
• Private appointments: "Private" in the editor (in one's own calendars and those of shared mailboxes) keeps the details to oneself: whoever sees the calendar through a share – a deputy, colleagues with read access – sees only "Private" with the time, no title, location, notes or participants; they cannot edit it either. Stalwart itself leaves the details out. Private appointments carry a small lock. More
• Adding public holidays: under Manage calendars, choose the federal state; Kontext creates the calendar "Feiertage " (public holidays of that state) and enters the statutory public holidays for this year and next, all-day and as "free" (they block nobody's availability). Via CalDAV they are on the phone too. Clicking again in the new year adds what is missing. More
• Subscribing to a calendar: under Manage calendars, include a calendar by its address (iCal, webcal://), such as school holidays, waste collection or a supplier's appointments. It appears as a calendar of its own, via CalDAV on the phone too, updates every six hours (or at the push of a button) and does not count for availability. "End subscription" deletes it again. More

• Importing appointments from a file: under Manage calendars → Import from a file, choose an iCalendar file (.ics) – such as an export from Google, Outlook or Apple, or a supplier's appointments – and the calendar they should go into (your own, shared ones you may edit, and those of info@ & Co.). The preview shows each appointment with date and time, series as "Series", and how many are new and how many already there (same UID); "Import" enters only the new ones. Series keep their changed occurrences. Attendees get no message. Unlike a subscription, nothing stays connected: importing a new version of the file again only adds what is new. More

• Exporting a calendar as .ics: under Manage calendars, the down arrow next to a calendar (your own and shared ones) saves all its appointments as <calendar>.ics, past and coming, series with their changed and skipped occurrences, attendees with their answers; a cancelled or tentative appointment stays so (STATUS). The file can be imported into Google, Outlook, Apple or another Kontext. Reminders stay out.

• Printing the calendar: the printer at the top of the calendar (or Ctrl+P, the p key) prints the open view on A4 landscape, for the pinboard in the workshop, say: in week and day, the week as seven columns with all appointments including time and location, all-day ones first; in month, the month grid with time and title, and what doesn't fit into a day as "+2 more"; in the list, the next seven days from its first one. Printed are the calendars currently shown, with their colours as a legend at the top; at the bottom it says when it was printed. Tasks don't go on the paper. As when printing a mail, only this sheet goes to the printer, not the app, and it loads nothing from outside.

• Sharing calendars with colleagues: availability only, view or edit. All calendars together with the mailbox and contacts at once: Deputy.
• Showing and hiding calendars with the tick in the sidebar: applies on all devices, also for colleagues' calendars; for the others, the calendar stays as it is.
• Suggesting places: in the "Location" field, Kontext suggests addresses and businesses from three letters on (from OpenStreetMap), such as "Bäckerei Müller, Hauptstraße 5, 79098 Freiburg"; free text like "Meeting room 2" still works. What you type there is sent to the place service Photon (komoot) by the Kontext server, not by the browser; it can be switched off with PLACES_URL=. More
• Open in Maps: on the appointment, the link opens the location in Apple Maps (iPhone, iPad, Mac) or Google Maps (otherwise); on the phone the maps app opens, with navigation one tap away. Kontext itself shows no map.
• Video meeting on the appointment: one click creates a link; customers join in the browser without an account as soon as someone from the company is there. See Team chat and video calls.
• Tasks in the calendar: your own open tasks on the day they are due. In week and day, tasks with a time are in the grid at that time; tasks without a time and overdue ones (on today) are with the all-day appointments.
• Birthdays: the birthdays from the contacts (from all address books you can see) appear as all-day appointments in the calendar, with the age if the year of birth is known ("Petra Keller (52)"), otherwise just with the name. One click opens the contact. Whoever was born on 29 February appears on 28 February in other years. Under My calendars, the tick next to "Birthdays" hides them (per device). The calendar is computed in Kontext from the contacts: it is always up to date, but cannot be edited and is not on the phone via CalDAV. More

• Documents on the appointment: attach a file from Documents; those invited may open it.
• On the phone: day view with a week strip, month and list.

Contacts

• The customer at a glance: the latest mails with them (from info@ too), the next appointments, open tasks (linked to them or to a mail with them, from any mailbox), linked documents, "Call" via telephony.
• Creating and editing, also "Save as contact" right next to a mail: several numbers with their kind (mobile, work, home, fax) and several mail addresses ("+ Number", "+ Email"), job title and department, website, birthday (it shows in the calendar under "Birthdays"), postcode and country as fields of their own. Whatever else a contact from a phone or a vCard has stays when it is edited. More
• Photos on contacts: seen in the list, next to their mails and when they call; via CardDAV on the phone too. Everyone also sets a photo of their own for chat, calls and tasks under Settings → Profile. More
• Groups like "Lieferanten" (suppliers) that a mail can go to.
• vCard import and export, CSV import (a customer list from Excel or an export from Outlook or Google; UTF-8, UTF-16 or Windows-1252, ";" or ",") under Address books: Kontext matches the columns to the contact's fields by their header (first name, company, email, mobile, postcode …) and shows the first rows next to them; each match can be changed or set to "don't import". In Google's export the kind of a number (mobile, fax …) comes from its label. Duplicates are detected on import.
• Other contacts as at Google: whoever has written to you or whom you have written to, but who isn't in any address book, appears here – with "Add to contacts" and "Write mail". For this, Kontext reads the last 500 mails of each mailbox (without spam and trash); newsletters (List-Id, List-Unsubscribe), senders like noreply@, colleagues and your own addresses are left out. Nothing is stored: whoever becomes a contact disappears from the list.
• Merging and fixing: contacts with the same email address, phone number (07223 4711 and +49 7223 4711 count as the same) or the same name are suggested by Kontext for merging; the number is shown next to the entry. The most complete contact remains; it gets all the addresses, numbers, notes, links and address books of the others, and groups point to it. Merging only happens within one account and only where you may write. Names entirely in upper or lower case ("MAX MUSTERMANN") Kontext offers in the usual spelling. The browser remembers "Ignore".
• Sharing address books with colleagues – view or edit, all at once with the deputy. Your own address books can be renamed under Address books with the pencil.
• Move to … on a contact (and for several selected ones) puts it into another address book of the same account, for example from "My contacts" to "Suppliers". Only address books you may write to are offered, and only if you may take it out of its current one. More
• Several contacts at once: the checkbox in front of a contact selects it, with Shift all up to there, with Ctrl/⌘ single ones in addition; on the phone, "Select" or a long press starts the selection, then a tap selects (not while a contact or a group is being edited). Above the list there are then "Add to group", "Move to …", "Export as vCard" (one file Kontakte.vcf) and "Delete" (a question with the number; not if a contact from an address book shared read-only is among them). Kontext offers groups if all selected contacts are in the same account as the group and you may change it: a group names its members by the card's uid, and that only counts within one account (RFC 9553).

With other programs

Stalwart is also a CalDAV and CardDAV server: phones and Thunderbird find calendars and address books via https://kontext.firma.de/.well-known/caldav or …/carddav and your own email address. Kontext provides tasks as CalDAV task lists of their own, see Tasks.